I. The Dean, School of Learning Resources and Instructional Support will manage all San Diego Mesa College web sites in accordance with SDCCD Policy 6100 and SDCCD Procedure 6100.1.
II. Staff members assigned to the School of Learning Resources and Instructional Support will serve as Technical Webmaster, Information Architect, and Web/Media Specialist. These roles are defined in SDCCD 6100.1.
III. Mesa College will maintain an "Official Website" to serve the official needs of the campus community:
A. The entire Official Website will be under the day-to-day direction and control of the Campus Webmaster (Information Architect).
B. The Mesa College Information Officer will be responsible for originating news items and certain special event pages that appear on the website.
C. The Campus Webmaster will be responsible for maintaining consistent style, format, navigation protocols, and color scheme throughout all top, second, and third level pages on the website.
D. The Official Website and all official sub-webs must be accessible to persons with disabilities in accordance with Section 508 of the Rehabilitation Act and with the Americans with Disabilities Act.
- To this end, all new Official Website pages posted after March 30th, 2005 will:
- follow the standards established by the World Wide Web Consortium (W3C) and use XHTML 1.0 (Strict) to code page content
- use Cascading Style Sheets (CSS 2) to control page formatting and styles. - Moreover, the Campus Webmaster will establish an ongoing update program to ensure that all those pages already posted on the Official Website are in compliance not later than March 30 th 2007. Pages which have not been modified by this date will be removed.
- To encourage creativity and expression, pages below the third level of navigation may, with the permission of the Content Manager, deviate from the format and style established by the college; however, every page on the Mesa Official Website must nevertheless be accessible under the provisions of paragraph 3.4.1 above. All new pages posted after March 30 th 2005 must meet all ADA, 508, and W3C compliance criteria before they are posted.
- The Mesa Learning Resource Center will provide an ongoing training program available to all managers, faculty members, and staff who originate content for the Official Website. This training program will cover web accessibility, XHTML, CSS, and W3C Standards.
E. Sub-webs may be established on the official Mesa College server to support the requirements of individual schools, departments, and programs. The appropriate Mesa Administrator will specifically authorize each sub-web established. The Administrator will either serve as the Content Manager for the sub-web that has been established or will designate a suitable district employee to serve as the Content Manager for the sub-web. In any event, the Administrator who authorizes the sub-web retains overall responsibility for the content of the sub-web.
F. Sub-webs located on the Official Mesa Website server may be established to support the requirements of the Academic Senate and the Classified Senate. The appropriate Senate President will specifically authorize the sub-web established. The Senate President will either serve as the Content Manager for the sub-web or will designate a suitable district employee to serve as the Content Manager for the sub-web. In any event, the Senate President who authorizes the sub-web retains overall responsibility for the content of the sub-web.
G. The Content Manager Authority for each sub-web will:
- Ensure that the content of each sub-web page is accurate and in accordance with Mesa College operating procedures and protocols.
- Exercise due diligence to ensure that all applicable copyright restrictions are carefully observed.
- Work with the webmaster to ensure that any html or css files submitted for posting comply with W3C, ADA, and 508 requirements.
H. Changes will not be made to the content of any page in a sub-web except by the request of the Authorizing Administrator or the designated Content Manager. The webmaster will not accept informal “corrections” from persons other than the Content Manager or Authorizing Administrator.
I. The Home Page of the Official Mesa Website, and the index or opening page of each official sub-web (for example, the homepage for a school or department) will include the appropriate disclaimer required by paragraph III.A.4 in the District Procedure 6100.1. Moreover, the name of the Content Manager, the e-mail address of the Content Manager, and the date of last revision, will be included on all sub-web web index pages.
Only the Webmaster or his designated assistant will post pages directly to the official web server. When authorized by the Content Manager, Macromedia Contribute may be used to update Official Webpages since that program provides special security and formatting features that are controlled by the Campus Webmaster.
IV. Individuals who are employed by SDCCD and work at Mesa College may construct an "Unofficial Website" that is hosted on Mesa College servers.
A. To ensure security is maintained, the servers used to support Unofficial Websites will not be the same equipment as that used to host the Official College Website.
B. Unofficial Websites must be published and maintained in strict compliance with SDCCD Procedure 6100.1, paragraph III.C.
C. The first page of any unofficial website must carry the following disclaimer: "This unofficial website or page is maintained and owned by (enter employee name here). Content provided does not reflect the views or opinions of the San Diego Community College District or San Diego Mesa College. Comments about the content on this site should be directed to the website owner at: (employee email address).
D. Due to disc storage space limitations and bandwidth considerations, unofficial websites hosted on Mesa College are limited to those that provide a useful service to the Mesa College community, such as websites maintained by faculty members to support classroom activities or websites used by staff members to learn webmastering techniques. In any event, unofficial websites may never be used for personal profit or gain.
E. Unofficial website owners are allowed to publish directly to their individual sites using either Microsoft Front Page (HTTP) or Dreamweaver (FTP) protocols.
F. Faculty and Staff members may request an unofficial website by using the web-form located on the Mesa Official Website or by taking a training class offered by a member of the LRC faculty or staff as a flex activity. Each person who is granted an unofficial website must acknowledge that he or she understands and will follow the provisions of District Procedure 6100.1.
Note 1: The 3rd level of Navigation is defined as a web page that is two or more clicks from the Home Page of the College. For example: Home Page(0), Instruction(1), Schools(2), Math and Natural Sciences (3). Therefore, the Math and Natural Science School may indulge in a format or may use colors not identical to the Mesa College Home Page. However, this administrative flexibility does not preclude Administrator or Content Manager from requiring all pages under their control to conform to the college format or to a particular school-wide format. This policy is merely intended to provide a level of flexibility that can be used to acknowledge creativity within a particular department or program. All pages posted to the Official Website must comply with W3C, ADA, and 508 standards.
Submitted by: San Diego Mesa College Information Technology Committee on 4/26/05
Approved by: San Diego Mesa College President's Cabinet on 5/3/2005